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Speaker Resource Page

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As the global situation relating to COVID-19 has continued to evolve, the Apra Board of Directors has made the difficult but necessary decision to cancel the in-person Prospect Development 2020 event, August 4-7 in Washington, D.C. In its place, we hosted a virtual conference this year. Visit this page for more details

The following are new deadlines and answers to frequently asked questions to make your participation as smooth and fulfilling as possible. 

Marketing Kit: View Speaker Marketing Kit
Prospect Development Speaker PowerPoint TemplateDownload here

Mark Your Calendar for Important Dates

  • Monday, June 15: Registration opens
  • Week of June 29: PowerPoint Prospect Development Virtual Experience template available for download
  • Early July: Speakers receive session status notifications
  • Wednesday, July 8: Speakers confirm session acceptance
  • Wednesday, July 15: Speaker Orientation Webinar - view the webinar recording and presentation slides now!
  • Monday, August 3: Email draft PowerPoint to speaker liaison (assigned in March) & schedule call to discuss
  • Monday, August 10: All session PowerPoint presentations and handouts to be uploaded. Pre-recorded MP4 presentation files due IF you decided to pre-record your session. (instructions below)
  • Week of August 17: ALL speakers will receive conference login information for their session(s)
  • Monday, August 24 - Thursday, August 27: Advance Tomorrow: The Virtual Prospect Development Experience

Useful Tips to Make Your Presentation Effective

  • Know your audience
  • Identify the key point you want to convey on each slide
  • Limit the amount of text or information displayed on each slide
  • Create slides to highlight your presentation, not to duplicate exactly what you will say
  • Use a large font size (at least 12 pt) — black font is recommended. Remember that those sitting in the back of the room should still be able to read your slides
  • Consider asking questions throughout your presentation rather than ending with “Questions?”
  • Practice. Practice. Practice.

How Do I Submit my Final PowerPoint Presentation, Handouts, and Pre-recorded MP4 file?

To upload your PowerPoint presentation slide deck and Pre-recorded MP4 file please reference the instructions below:

  • Download the PowerPoint Template.
  • To upload your PowerPoint presentation, click on the direct link to your abstract, included in your abstract confirmation letter or accessible on the My Presentations portion of your Apra profile
  • Log in to edit your abstract 
  • Click “edit files” in the upper left-hand corner
  • Click “add” to upload your PowerPoint file, and click "choose files" to find your file
  • Under the “source type” drop-down menu, please choose “PowerPoint”
  • Click "add" to upload your PDF file, and click "choose files" to find your file 
  • Under the "source type" drop-down menu, please choose "PDF"
  • In the “download options” drop-down, ONLY select "Original Only." Selecting other formats may distort your presentation download. 
  • Apra will only make the PDF version of your presentation available to attendees, but we ask that you upload BOTH a PowerPoint version and a PDF version of your presentation
  • If you update your presentation after the presentation/handout deadlines, please upload the new version with a new filename immediately (Title_v2). 
  • If you decided to pre-record your session follow the same upload steps as above for your MP4 file. Select "Video File" as the source type. Please reference this guide for recording tips.
    • We ask that your recording does not exceed 40 minutes in length so we have some time for live Q&A with the audience.
    • Find a well-kempt space to serve as your video camera backdrop.
    • Please review your recording before you submit as they will be played to the live audience in their submitted form,
    • If you are playing a video during your presentation make sure to select the option to share computer sound so your recording captures the audio.

If you have any questions about your presentation, contact speakers@aprahome.org.


Speaker Orientation

To help you prepare for your responsibilities as a speaker at Advance Tomorrow: The Prospect Development Virtual Experience, Apra Headquarters hosted a speaker orientation webinar on Wednesday, July 15, 2020. This webinar provided an overview of the conference experience as a speaker, including logistics and preparation needs. The webinar recording and presentation slides are now available to view.


Engage the Audience - Live Q&A and Polling

All sessions will be conducting live Q&A with the audience (both pre-recorded sessions and live sessions). Your session login credentials will be sent the week of August 17. Please notify your speaker liaison if you will need a Q&A moderator to assist in reading questions aloud. For live sessions, you will already have your video camera showing during your presentation then you will keep your camera on and pivot to questions from the audience. For pre-recorded sessions, Apra Staff will be responsible for launching and playing the recording. Once the recording finishes, you will then launch your video camera to take questions with the live audience with any remaining time. All sessions are 45 minutes total. All attendees will be muted and questions will be taken from the Q&A widget. 

Engage attendees through live polling during your session! Apra recommends the FREE tool Slido to poll your audience and share results immediately. Learn more here about setting up your account, and click here for more details on how Apra presenters have found success.

*Be sure to utilize a phone or an iPad/tablet as a second device to moderate Slido to avoid toggling between browsers. 


Frequently Asked Questions

What is my registration cost for the virtual event? Will I receive all virtual days for free?

We value your time and partnership during these unprecedented times. In the past, selected speakers were offered a discount to attend the in-person event. This year, all speakers will be able to register for the full virtual event for free. If you are accepted as a virtual speaker, you will receive information on how to register.

Do I receive the recordings for free?

All speakers will receive the offered recordings at no extra cost, 3-4 weeks after the event.

What are the new deadlines for my PowerPoint presentation?

A draft of your PowerPoint is due to your speaker liaison by August 3. The final draft of your presentation is due August 10. Download the PowerPoint Template here.

How can I promote my session?

To help you market your presentation and encourage your peers to attend your session, please use the speaker marketing kit.

How do I update my presentation information?

Apra Headquarters has sent you the information we currently have on file specific to your session(s).

Please note: Your abstract and biography may have been edited for style and consistency for our marketing collateral.

To submit changes to the session information you received from Apra Headquarters or add a new co-presenter, you must contact speakers@aprahome.org and submit your updated session information to be included on the Apra website. Session edits will be updated on the website within five business days.

How do I update my profile?

Please take the time to update your profile including company and contact information. This ensures you will receive all important communications regarding your session and guarantees your profile is mobile friendly for the mobile app.

  1. Access the "My Options" menu in the upper right-hand corner and select "My Profile"
  2. Click the button "Edit Profile". Remember to hit save!

This year, we'd like to feature speakers' photos along with their session. If you do not already have a photo uploaded to your profile, please follow the instructions below.

  1. Access the "My Options" menu in the upper right-hand corner and select "My Profile"
  2. Click the "My Picture" button within the "About this User" box.
  3. Select "Update File" and browse to find your photo, then click "OK".
  4. You should now see your head shot in the "About this User" box.

What technology will be used for my session and what are the requirements?

We will be using the virtual event platform Pathable to host the conference. The event website will go live the week of August 17 and you will receive a notification with more details at that time.

Do I need to share my camera? When is my recording due?

Sharing your camera is highly encouraged, but not required. If you are selected for a pre-recorded session, the Apra education team will provide you with more information about how to record and deadlines.

Is my session CFRE approved?

You will be able to earn up to 11.25 CFRE certification points by attending the live education and up to 35 CFRE certification points by watching the on-demand sessions, during, or after the event. Specific CFRE details will be available in August

When will evaluation results be distributed?

Apra will be collecting evaluations via the mobile app. Apra Headquarters will distribute the electronic session evaluation results via email to speakers four to six weeks after the conference.

*Updated August 12, 2020