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Speaker Resource Page

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Thank you for your commitment to speak at Prospect Development 2021. PD 2021 will be held online July 27-30. We are confident it will be just as informative, engaging and fun as last year's event. Following are deadlines, information and answers to frequently asked questions to make your participation as smooth and fulfilling as possible.

Marketing Kit: View here
Prospect Development Speaker PowerPoint TemplateDownload here
Zoom Background: Download here

Mark Your Calendar for Important Dates

  • Thursday, October 1: Call for speakers opens
  • Friday, November 13: Call for speakers & AV requests closes
  • Monday, January 25: Speakers notified of session status 
  • Friday, January 29: Speakers confirm session acceptance 
  • March: Session grid released
  • Late March: Registration opens
  • Monday, June 21: Email draft PowerPoint to speaker liaison (assigned in March) & schedule call to discuss
  • Monday, June 28: All session PowerPoint presentations and handouts to be uploaded. Pre-recorded MP4 presentation files due IF you decided to pre-record your session. (instructions below)
  • Wednesday, July 7: Speaker Orientation Webinar
  • Week of July 12: ALL speakers will receive conference login information for their session(s)
  • Tuesday, July 27 - Friday, July 30: Prospect Development 2021

Useful Tips to Make Your Presentation Effective

  • Know your audience
  • Identify the key point you want to convey on each slide
  • Limit the amount of text or information displayed on each slide
  • Create slides to highlight your presentation, not to duplicate exactly what you will say
  • Use a large font size (at least 12 pt) — black font is recommended. Remember that those sitting in the back of the room should still be able to read your slides
  • Consider asking questions throughout your presentation rather than ending with “Questions?”
  • Practice. Practice. Practice.

How Do I Submit my Final PowerPoint Presentation, Handouts, and Pre-recorded MP4 file?

To upload your PowerPoint presentation slide deck and Pre-recorded MP4 file please reference the instructions below:

  • Download the Prospect Development 2021 PowerPoint Template
  • To upload your PowerPoint presentation, click on the direct link to your abstract, included in your abstract confirmation letter or accessible on the My Presentations portion of your Apra profile
  • Log in to edit your abstract 
  • Click “edit files” in the upper left-hand corner
  • Click “add” to upload your PowerPoint file, and click "choose files" to find your file
  • Under the “source type” drop-down menu, please choose “PowerPoint”
  • Click "add" to upload your PDF file, and click "choose files" to find your file 
  • Under the "source type" drop-down menu, please choose "PDF"
  • In the “download options” drop-down, ONLY select "Original Only." Selecting other formats may distort your presentation download. 
  • Apra will only make the PDF version of your presentation available to attendees, but we ask that you upload BOTH a PowerPoint version and a PDF version of your presentation.
  • If you update your presentation after the presentation/handout deadlines, please upload the new version with a new filename immediately (Title_v2). 
  • If you decided to pre-record your session follow the same upload steps as above for your MP4 file. Select "Video File" as the source type. Please reference this guide for recording tips.
    • We ask that your recording does not exceed 55 minutes (or 70 minutes for a 75 minute session) in length so we have some time for live Q&A with the audience.
    • Utilize the official Zoom background when sharing your video camera.
    • Please review your recording before you submit as they will be played to the live audience in their submitted form.
    • If you are playing a video during your presentation make sure to select the option to share computer sound so your recording captures the audio.

    If you have any questions about your presentation, contact speakers@aprahome.org.


    Speaker Orientation: Wednesday, July 7, 2021

    To help you prepare for your responsibilities as a speaker at Prospect Development 2021, Apra Headquarters will host a speaker orientation webinar on Wednesday, July 7, 2021. This webinar provides an overview of the conference experience as a speaker, including logistics and preparation needs.


    Engage the Audience - Live Q&A and Polling

    Engage attendees through live polling during your session through the online virtual platform. More information to come.


    Frequently Asked Questions

    How can I promote my session?

    To help you market your presentation and encourage your peers to attend your session, please use the resources available in the speaker marketing kit!

    Do I need to register for Prospect Development 2021?

    All speakers are responsible for completing their registration for the conference. Registration will be available in March. You are responsible for the cost of your conference registration (unless otherwise indicated by Apra). If you have any questions, contact speakers@aprahome.org.

    How do I confirm my participation as a speaker at the Apra Conference?

    Speakers are required to electronically confirm their participation as a speaker. Please reference the instructions in your speaker confirmation letter, or speakers@aprahome.org.

    How do I update my presentation information?

    Apra Headquarters has sent you the information we currently have on file specific to your session(s).

    Please note: Your abstract and biography may have been edited for style and consistency for our marketing collateral.

    To submit changes to the session information you received from Apra Headquarters or add a new co-presenter, you must contact speakers@aprahome.org and submit your updated session information to be included on the Apra website. Session edits will be updated on the website within five business days.

    How do I update my profile?

    Please take the time to update your profile including company and contact information. This ensures you will receive all important communications regarding your session and guarantees your profile is mobile friendly for the mobile app.

    1. Access the "My Options" menu in the upper right-hand corner and select "My Profile"
    2. Click the button "Edit Profile". Remember to hit save!

    This year, we'd like to feature speakers' photos along with their session. If you do not already have a photo uploaded to your profile, please follow the instructions below.

    1. Access the "My Options" menu in the upper right-hand corner and select "My Profile"
    2. Click the "My Picture" button within the "About this User" box.
    3. Select "Update File" and browse to find your photo, then click "OK".
    4. You should now see your head shot in the "About this User" box.

    How can attendees view information about my session?

    Session information coming soon.

    When will evaluation results be distributed?

    Apra will be collecting evaluations via the conference tool. Apra Headquarters will distribute the electronic session evaluation results via email to speakers four to six weeks after the conference.

    *Updated  March 24, 2021